Privacy Policy

Liquidmedia Solutions Inc. Privacy Policy

Effective Date: August 21, 2025

1. Introduction

Liquidmedia Solutions Inc. ("we," "us," or "our") is a Canadian small business specializing insurveillance security and digital adaptation services. We are committed to protecting the privacy ofour clients, their employees, and the public. This Privacy Policy outlines how we collect, use,disclose, and protect personal information in accordance with Canada’s federal privacy law, thePersonal Information Protection and Electronic Documents Act (PIPEDA), and any applicableprovincial legislation.

2. Accountability

We are responsible for all personal information under our control. We have appointed a Privacy
Officer who is accountable for our compliance with this policy and privacy laws.

Privacy Officer Contact Information: Name: Warren Weir Title: President Address: Caledon,
Ontario Email: info@liquidmediasolution.com Phone: 416-900-3954

3. The Personal Information We Collect

In the course of providing our services, we may collect personal information from various sources.
This information is collected only for the purposes outlined below. The types of personal
information we may collect include:

For clients and their representatives: Name, address, phone number, email address, and

payment information.

For surveillance security services: Video and audio recordings, images, and time-stamped location data. This may include images of individuals, vehicles, and other identifiable objects on or around our clients' property.

For digital adaptation services: Technical data such as IP addresses, device information, and activity logs from digital systems we manage or integrate. This may also include data about individuals who use these systems, such as user names and access credentials.

4. Purposes for Collecting Personal Information

We collect, use, and disclose personal information for the following specific purposes:

To provide our services: This includes installing, maintaining, and monitoring surveillance systems; providing digital adaptation and integration services; and managing client accounts.
To ensure security and prevent crime: The primary purpose of our surveillance services is to protect property, assets, and individuals from theft, damage, and other security risks.
To comply with legal and regulatory obligations: We may be required by law to disclose personal information to government institutions, law enforcement agencies, or in response to a subpoena or court order.
To improve our services: We may use aggregated, non-identifiable data to analyze system
performance and improve our service offerings.

5. Consent

We will obtain your informed consent for the collection, use, and disclosure of your personal
information, except where otherwise permitted or required by law.

For surveillance services: We use overt surveillance methods, which means we will use clear
and prominent signage to inform individuals that video surveillance is in progress. The
signage will state the purpose of the surveillance and include our contact information for
inquiries. By entering a monitored area, individuals are giving their implied consent to being
recorded.
For digital adaptation services: We will obtain your consent before collecting personal
information through digital systems we manage. We will clearly explain the types of
information being collected and the purposes for which it will be used.

You have the right to withdraw your consent at any time, subject to legal or contractual restrictions
and reasonable notice.

6. Limiting Collection, Use, and Disclosure

We limit the collection of personal information to what is necessary for the purposes we have
identified. Personal information will not be used or disclosed for purposes other than those for
which it was collected, except with your consent or as required by law.

7. Data Retention and Safeguards

We retain personal information only as long as necessary to fulfill the purposes for which it was
collected or as required by law.

We are committed to protecting your personal information through appropriate security measures.
We have implemented physical, technological, and organizational safeguards to protect personal
information against loss, theft, and unauthorized access, disclosure, copying, use, or modification.
These safeguards include:

Secure storage of digital and physical records.
Access controls to ensure that only authorized personnel can view personal information.
Encryption and other technological security measures for digital data.

8. Transparency and Individual Access

We are open about our privacy policies and practices. This policy is available on our website and
upon request.

You have the right to access your personal information that we hold. Upon receiving a written
request, we will provide you with a record of your personal information, and if necessary,

information about how it has been used and to whom it has been disclosed. We may require proof
of identity to ensure the security of your information.

If you believe that your personal information is inaccurate or incomplete, you may request an
amendment.

9. Challenging Compliance

If you have a concern or complaint regarding our privacy practices, please contact our Privacy
Officer. We will investigate all complaints and take appropriate measures to address them. If you are
not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada.

10. Changes to this Privacy Policy

We reserve the right to modify this Privacy Policy at any time. We will post the revised policy on our
website and indicate the date of the most recent revision. We encourage you to review this policy
periodically to stay informed about our data handling practices.